How can we help?
Short, practical guides to get the most out of RushFlow.
Getting started
Inventory
Adding and importing products
Add items by hand or import your whole catalogue, with price, cost and opening stock.
Read guide →Consignment: goods you place with a partner, or hold for one
Track consigned goods and settle up — the settlement posts to your books automatically.
Read guide →Transferring stock between branches
Move stock between locations with in-transit control so nothing is lost.
Read guide →Doing a stocktake
Count physical stock and let RushFlow flag and correct the differences.
Read guide →Recording damaged stock and adjustments
Write off damage or correct stock, with the accounting handled and a record kept.
Read guide →Generating and printing barcode labels
Create barcodes for products and print labels in the sizes you use.
Read guide →Payments
Accepting cash, card, bank & mobile-wallet payments
Turn on the payment methods you accept — each is tracked and reconciled automatically.
Read guide →Tracking post-dated cheques
Keep an eye on cheques you've received or issued and their due dates — and where the money is actually recorded.
Read guide →Accounting
Understanding your real profit
See true profit after cost, discounts, returns and expenses — books that always balance.
Read guide →CAPEX vs OPEX: capital spend vs running costs
Tell the money you invest in lasting things apart from your day-to-day running costs — by branch, business unit or sub-unit.
Read guide →Fixed assets: purchase, depreciation, repairs & disposal
Keep a proper asset register — buy, depreciate, tag, repair and retire each item, with the accounting handled for you.
Read guide →Budgets, business units & sub-units
Set spending targets and organise your business into units and sub-units, each with its own P&L and roll-ups.
Read guide →Paying sales commission
Record commission paid to a salesperson so it shows as an expense and comes out of the right account.
Read guide →Reconciling a bank account
Match statement lines to your books so your cash is verified, not assumed.
Read guide →Recording an expense
Capture a cost, classify it, and allocate it to the right branch or business unit.
Read guide →Adding business partners and sharing profit
Set partner shares at company or business-unit level, with partner accounts kept for you.
Read guide →Using business units to split shared costs
Group outlets into business units to allocate shared costs and see unit profit.
Read guide →Account & billing
Billing, trials and your subscription
How the free trial, plans, renewals and cancellation work.
Read guide →Connecting your own domain
Run your workspace at shop.yourbusiness.com with a verified custom domain.
Read guide →Backing up your data
Keep your business data safe with full-system and encrypted cloud backups.
Read guide →Selling
Recording a manual online sale (phone / WhatsApp orders)
Take an order over the phone or chat and record it as an online sale, with delivery charge and cash-on-delivery.
Read guide →Partial delivery: an item breaks in transit
A customer ordered several items; one broke on the way. Bill the customer only for what arrived, and record the broken item as your loss.
Read guide →Renting out equipment: deposits and rental income
Hire out equipment with a refundable deposit and see the rental income land in your books automatically.
Read guide →Accepting a trade-in (used item as credit)
Take a customer's used item in part-exchange and give them store credit they can spend at checkout.
Read guide →Making a sale at the POS
Ring up a sale in seconds, take payment across methods, and print a receipt.
Read guide →Processing a return or refund
Give money back correctly — stock is restored and the accounting is reversed.
Read guide →Selling on credit and recording payments
Set credit limits, track dues per customer, and record payments against invoices.
Read guide →Issuing and redeeming gift cards & store credit
Sell gift cards and store credit and redeem them at the POS, accounted correctly.
Read guide →Setting up your online store
Turn on a storefront that sells from the same stock and accounts as your shops.
Read guide →Staff & payroll
Running payroll
Turn attendance into payslips, with cost posted to the right branch.
Read guide →Adding staff and setting permissions
Give each person the right access with roles and outlet-scoped logins.
Read guide →Setting up fingerprint attendance devices
Enrol staff on a fingerprint device and feed attendance straight into payroll.
Read guide →